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The Benefits Manager plans, develops, manages, and administers the employee benefit plans in the United States and internationally to provide guidance and support for both the management and administration of our external talent (our business operations) and our internal talent (our team).

Under general supervision, the Benefits Manager uses knowledge and skills obtained through education, training and/or experience to manage the day-to-day administration of the company’s employee benefit plans.  This position will manage the internal benefits department in determining procedures to perform a variety of departmental tasks.  Resolves most issues independently, with elevated matters being referred to the VPHR, or CHRO as needed.  Frequent contact with employees, internal customers, insurance carriers and/or third-party administrators is required.

Fonctions essentielles de l'emploi :

• Provides day to day leadership to the benefits team.
• Manages and administers the IES 401k plan, benefits programs, including medical, wellness, dental, life, disability insurance and flexible spending in compliance with COBRA, ERISA, FMLA, IRS, ACA, and other related state and federal regulations.
• Manages and administers the benefit programs for both staff and contingent workers and considers impact on sales and retention of clients, as well as employee satisfaction with the plans.
• Works with our numerous benefits vendors to ensure all benefits platforms are properly configured, administered, executed and are legislatively compliant.
• Monitors daily activity in benefits administration system and workforce analytics system to import data.
• Identifies trends and benefits eligibility determinations and potential data errors.
• Ensures compliance and alignment with IES strategy and business needs.
• Manages and coordinates with client delivery and the HR business partners during the annual open enrollment period for health plans. Communicates with clients to report any plan design or premium changes to allow for new client contribution strategy. Arranges for distribution of materials from carriers, assists with, communicating changes to employees. Process changes within deadlines.
• Coordinates client communication and responds to client inquiries on benefits. Participates in client discovery calls as necessary.
• Supports the Client Delivery and Payroll team with research and analysis of errors or issues.
• Manages insurance broker relationship, technology vendors and 401k service providers,
• Provides support to the accounting department for the 401k audit.
• Participates in the 401k committee meetings twice annually.
• Oversees 401k non-discrimination testing, Form 5500 filings and provides support for the 401k annual census.
• Manages annual 1095cs and Form 5500 filings for our health and welfare plans.
• Communicates with employees, co-workers, management, customers, vendors and others in a courteous and professional manner.
• Abides by all regulations, policies, work procedures and instructions.
• Working with the VP, Human Resources, administers global benefit plans, including supplemental insurance, pension plan schemes, and registered retirement savings plans.
• Performs other duties as assigned.
• Partners with technical staff to ensure data integrity, testing and implementation of ACA, IRS and ERISA benefits reporting requirements.
• Develops and implements policy and procedures to maintain ACA compliance.
• Ensures offers of coverage are made in accordance with company policy and compliance of ACA.
• Works with our numerous benefits vendors to ensure all benefits platforms are properly configured, administered, executed and are legislatively compliant.
• Monitors daily activity in benefits administration system and workforce analytics system to import data.
• Identifies trends and benefits eligibility determinations and potential data errors.
• Ensures compliance and alignment with IES strategy and business needs.
• Manages and coordinates with client delivery and the HR business partners during the annual open enrollment period for health plans. Communicates with clients to report any plan design or premium changes to allow for new client contribution strategy. Arranges for distribution of materials from carriers, assists with, communicating changes to employees. Process changes within deadlines.
• Coordinates client communication and responds to client inquiries on benefits. Participates in client discovery calls as necessary.
• Supports the Client Delivery and Payroll team with research and analysis of errors or issues.
• Manages insurance broker relationship, technology vendors and 401k service providers,
• Provides support to the accounting department for the 401k audit.
• Participates in the 401k committee meetings twice annually.
• Oversees 401k non-discrimination testing, Form 5500 filings and provides support for the 401k annual census.
• Manages annual 1095cs and Form 5500 filings for our health and welfare plans.
• Communicates with employees, co-workers, management, customers, vendors and others in a courteous and professional manner.
• Abides by all regulations, policies, work procedures and instructions.
• Working with the VP, Human Resources, administers global benefit plans, including supplemental insurance, pension plan schemes, and registered retirement savings plans.
• Performs other duties as assigned.

Qualifications souhaitées :

• Bachelor’s degree or equivalent combination of education and experience.
• 5 + years benefits management experience leading a team.
• Strong HRIS experience and an understanding how data flows between HRIS, benefit administration systems, and carriers.
• Strong experience with ACA and ERISA compliance.
• Experience working with Canada and UK benefits preferred but not required.
• Excellent communication and organizational skills.
• Excellent reconciliation and audit skills.
• Strong people and project management skills.
• Proficient with Microsoft Office.
• Staffing or PEO experience preferred.
• SHRM/HRCI/ or CEBS certification preferred.

Hiring Range: $105,300 – $136,900 per year

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.