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Why There’s No Room for Error in E-Verify

Posted on April 28th, 2016 Read time: 2 minutes

E-Verify is designed to instantly confirm an employee’s social security information to help you avoid hiring unauthorized workers and taking on expensive legal issues. However, the complicated process can end up costing you excess time and money. Give yourself peace of mind by outsourcing this task to an Employer of Record like Innovative Employee Solutions who includes this in part of their onboarding process.

  • I-9 Issues

Whether using E-Verify or not, your employee’s Employment Eligibility Verification form (I-9) and supporting documents must be completed within three business days after starting work. Although specific documents to prove work eligibility are allowed, you cannot direct which of those documents are supplied. Otherwise your actions may be seen as discrimination, potentially resulting in legal complications. Although submitted documents may appear genuine, there’s always a possibility they’re not. Headaches result when the government discovers the red flag and more time is needed to resolve the issue.

  • Tentative Nonconfirmation

Although you’ll be instantly notified whether your employee has authorization to work in the United States, if the employee’s information doesn’t match government records, you’ll spend more time resolving the issue. You’ll receive a Department of Homeland Security (DHS) Verification in Process response, meaning the government is performing a manual review of your employee’s records. Although you’ll receive results within 48 hours, if your employee’s I-9 information still doesn’t match government records, E-Verify will send you a Tentative Nonconfirmation (TNC) notice explaining the problem in more detail. Your worker has eight federal work days to resolve the issue while he/she continues working for you. Since you can’t do anything unless you receive a final nonconfirmation notice, you’ll spend even more time waiting for your employee to resolve the problem.

  • Photo Matching Complications

Even though you must ensure your employee’s picture shown in E-Verify matches the one on the document your worker submitted with the I-9, chances are the picture won’t trigger photo matching in E-Verify. This is typical of a driver’s license, Permanent Resident Card, Form I-766, or U.S. passport. Your employee will receive a TNC and must correct the issue, causing you even more waiting time and potential stress.

  • Why Innovative Employee Solutions

Let IES take on the burden of verifying your employee’s social security information. We’ll act as your new hire’s employer of record (EOR) while staying updated on and compliant with existing and evolving immigration laws.

Save yourself the hassle of dealing with your employee’s information verification by outsourcing the task to trusted professionals. Contact the trained staff at Innovative Employee Solutions today!

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