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Payroll Coordinator

Innovative Employee Solutions is a San Diego based company offering payrolling and HR administration to companies in the U.S. and Canada. As the employer of record, IES manages the payroll, payroll taxes, benefits and HR administration for our clients, specializing in the contingent workforce. Since 1974, IES has grown to be one of San Diego’s largest women-owned businesses and we are proud to be named one of San Diego’s Best Places to Work for ten years in a row.

This position will deliver an exceptional employment experience from our contingent workforce through superior service, clear communication and accuracy supporting the Payroll Team. The Payroll Coordinator will assist with planning, organizing and preparing multi-state, multi-frequency for the payroll team.

Working in a fast-paced environment, this position is responsible for handling sensitive, confidential employee information. The ideal candidate will possess a strong work ethic and be a team player. The candidate will have the ability to process within multiple systems and prioritize demands to meet the pressure of deadlines.   Candidate will have strong interpersonal (verbal and written) communication skills and must be detailed oriented with great accuracy.  This is an ideal position for someone who wants to grow in the payroll profession.


Essential Job Functions:

  • Responsible for payroll preparation by validating information from employee and client onboarding prior to payroll processing.
  • Process employee personnel changes in payroll system.
  • Review and enter timesheets into the payroll system.
  • Prepare timekeeping files to import into the payroll system
  • Complete weekly timecard process to meet client requirements.
  • Collect employment termination reports and process internally.
  • Complete various administrative tasks to update employee records each pay cycle.
  • Troubleshoot employee and supervisor lockouts in the timekeeping system.
  • Manually file all paper timecards and expense documentation.
  • Reconcile employee expense documentation.


Other Duties

  • Assists with phone coverage when it rings on general or payroll phones.
  • Performs other job-related duties and responsibilities as may be assigned from time to time.
  • Assists on department projects or product rollouts as necessary.


Minimum Requirements:

  • Payroll Experience is a must – multi-state payroll experience is a plus.
  • Proficiency of Microsoft Word, Excel and Outlook
  • Experience in staffing or employer of record services company is helpful.
  • Detail-oriented and able to communicate effectively both verbally and in writing.

If you are qualified and have interest in applying for this job, please send your resume here.

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